When done correctly, audio conferencing can save large amounts of money and time associated with business travel. As a result, our customers are always looking for ways to improve their conference calls. Fortunately there are some simple tips and tricks that will help keep your audio conferencing, efficient and productive as possible and put them in an easy to follow the list below:
Before his lecture:
* Organization is essential, do not risk losing the interest of his assistant for rummaging through papers during the call, make sure you have everything you need ready and in hand
* Notify your participants the date and time of the audio conference call will take place from time to time suppliers (eg, InterCall) offer Outlook integration to make this step easier
* Send your agenda to the audience and communicate any documents or other items you need to prepare for
* For large audio conferences see your service meeting to discuss entry options for attendees, such as music on hold, custom greetings input, etc.
At the beginning of your audio conference call
* Select a conference area in a quiet place to minimize background noise and other disturbances
* Turn off all cell phones and other devices that are not needed to make your conference call
* Start your conference call a few minutes early to ensure a prompt start
* Keep a list of commands on your phone on hand so you can use your audio conference provides functions properly
* Conduct a roll call vote to get a count of all attendees
* Check your conference agenda and objectives with participants
* If you decide to record the meeting, be sure to inform attendees beforehand
During his lecture
* Before we start talking, post your name so that attendees can keep track of who is speaking, and encourage them to do the same
* Ask for specific feedback from the participants compared with the group - their chances of receiving a response will be greater (and reduce the likelihood of silence while everyone waits for someone to answer)
* Keep your meeting agenda on hand to keep you on track and minimize the possibility of going off the track
* Encourage the participation of all attendees
* Eliminate background noise disturbances by placing the audience in silence while talking loud or request operator assistance
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* Before your call, summarize what was discussed and a summary of the issues with attendees
* If you already have it programmed, informing attendees of the next conference call
Seeing Science Everywhere
11 years ago
